A Guide To The Use Of Your Personal Data By Oracle Asset Finance Limited

Our Panel of Lenders and Credit Reference and Fraud Prevention Agencies

Introduction

Oracle Asset Finance recognises our responsibility to keep the information you provide to us confidential at all times. This document fully sets how your data may be used in our capacity as a finance broker dealing with a panel of lenders; and also as a lender of our own funds.

Important - Your Personal Information

What Oracle Asset Finance Limited does

1. When you apply to us for credit, Oracle Asset Finance may: -

a) Check our own records for information on:
i. Your personal accounts;
ii. and, if you have one, your financial associates' personal accounts;
iii. if you are an owner, director or partner in a small business we may also check on your business accounts.

b) Search at credit reference agencies for information on: -
i. Your personal accounts:
ii. and, if you are making a joint application now or have ever done the following we will check your financial associates' personal accounts as well:
- previously made joint applications
- have joint account(s);
- are financially linked .

iii. very occasionally if there is insufficient information to enable us to assist you, we may also use information about other members of your family;
iv. if you are a director or partner in a small business we may also check on your business accounts;

c) Search at fraud prevention agencies for information on you and any addresses at which you have lived and on your business (if you have one)

2. What we do with the information you supply to us as part of the application: -

a) Information that is supplied to us will be sent to the credit reference agencies.

b) If you are making a joint application or tell us that you have a spouse or financial associate, we will: -
i) Search, link and/or record information at credit reference agencies about you both.
ii) Link any individual identified as your financial associate, in our own records
iii) Take both your and their information into account in future applications by either or both of you.
iv) Continue this linking until the account closes, or is changed to a sole account and one of you notifies us that you are no longer linked.

So you must be sure that you have their agreement to disclose information about them.

c) In our capacity as a finance broker, the information that you have provided may be passed on to one or more lenders to assess your application.

d) If you give us false or inaccurate information and we suspect identify fraud, we will record this and may also pass this information to fraud prevention agencies and other organisations involved in crime and fraud prevention.

e) Your data may also be used by us, to offer your business other products. You may opt out by advising us at any time by calling 08450 944 998 or e-mailing us at info@OracleFinance.co.uk.

3. With the information that we obtain we will: -

a) Assess your application for credit and/or;

b) Check details on applications for credit and credit related or other facilities;

c) Verify your identity and the identity of your spouse, partner or other directors/ business partners and/or;

d) Undertake checks for the prevention and detection of crime or fraud and/or money laundering;

e) We may use scoring methods to assess your application and to verify your identity;

f) Manage your personal and/or business account (if you have one) with ourselves;

g) Any or all of these processes may be automated.

4. What we do when you have an account: -

a) Where you borrow or may borrow from us, we will give details of your personal and/or business account (if you have one), including names and parties to the account and how you manage it/them to credit reference agencies.

b) If you borrow and do not repay in full and on time, we will tell credit reference agencies.

c) We may make periodic searches of our own group records and credit reference agencies to manage your account with us, including whether to continue or extend existing credit. We may also check at fraud prevention agencies to prevent or detect fraud.

d) If you have borrowed from us and do not make payments that you owe us, we will trace your whereabouts and recover payment.

You entitled on payment of a fee, to a copy of the records we hold about you. We will also disclose details of the agencies and lenders we pass information about you. To obtain this information, you should write to the Data Manager, Oracle asset Finance Limited, Oracle House, Whitfield Business Park, Manse Lane, Knaresborough HG5 8BS

What Credit Reference and Fraud Prevention Agencies do

5. When credit reference agencies receive a search from us they
will:

a) Place a credit search "footprint" on your credit file whether or not your application proceeds. If the search was for a credit application the record of that search (but not the name of the organisation that carried it out) may be seen by other organisations when you apply for credit in the future.

b) Link together the records of you and anyone that you have advised is your financial associate including previous and subsequent names of parties to the account. Links between financial associates will remain on your and their files until such time as you or your partner successfully files for a disassociation with the credit reference agencies.

Supply to us: -

c) Credit information such as previous applications and the conduct of the accounts in your name and of your associate(s) (if there is a link between you - see 1b above) and/or your business accounts (if you have one).

d) Public information such as County Court Judgments (CCJs) and bankruptcies.

e) Electoral Register information.

f) Fraud prevention information.

6. When information is supplied by us, to them, on your account(s): -

a) Credit reference agencies will record the details that are supplied on your personal and / or business account (if you have one) including previous and subsequent names of parties to the account and how you manage it/them.

b) If you borrow and do not repay in full and on time, credit reference agencies will record the outstanding debt.

c) Records shared with credit reference agencies remain on file for 6 years after they are closed whether settled by you or defaulted.

7. How your data will NOT be used by credit reference agencies: -

a) It will not be used to create a blacklist.

b) It will not be used by the credit reference agency to make a decision.

8. How your data WILL be used by credit reference agencies:

c) The information which we and other organisations provide to the credit reference agencies about you, your financial associates and details your business (if you have one) may be supplied by credit reference agencies to other organisations and used by them to:

i) Prevent crime, fraud and money laundering by, for example checking details provided on applications for credit and credit related or other facilities
ii) Check the operation of credit and credit-related accounts
iii) Verify your identity if you or your financial associate applies for other facilities.
iv) Make decisions on credit and credit related services about you, your partner, other members of your household or your business.
v) Manage your personal, your partner's and/or business (if you have one) credit or credit related account or other facilities.
vi) Trace your whereabouts and recover debts that you owe.
vii) Undertake statistical analysis and system testing.

9. How your data may be used by fraud prevention agencies:

a) The information which we provide to the fraud prevention agencies about you, your financial associates and your business (if you have one) may be supplied by fraud prevention agencies to other organisations and used by them and us to:
i) Prevent crime, fraud and money laundering by, for example: -
(1) checking details provided on applications for credit and credit related or other facilities
(2) Managing credit and credit related accounts or facilities
(3) Cross checking details provided on proposals and claims for all types of insurance
(4) Checking details on applications for jobs or when checked as part of employment

b) Verify your identity if you or your financial associate applies for other facilities including all types of insurance proposals and claims.

c) Trace your whereabouts and recover debts that you owe.

d) Conduct other checks to prevent or detect fraud

e) Organisations may access and use from other countries the information recorded by fraud prevention agencies.

f) Undertake statistical analysis and system testing.

10. Your data may also be used for other purposes for which you give your specific permission or, in very limited circumstances, when required by law or where permitted under the terms of the Data Protection Act 1998.

11. Your data may also be used to offer you other products, but only if permitted.

How to find out more

For information about your personal data you can contact the 3 agencies currently operating in the UK; the information they hold may not be the same so it is worth contacting them all. They will charge you a small statutory fee.

• CallCredit, Consumer Services Team, PO Box 491, Leeds, LS3 1WZ or call 0870 0601414 (Personal credit data only)
• Equifax PLC, Credit File Advice Centre, PO Box 3001, Bradford, BD1 5US or call 0870 010 0583 or log on to www.myequifax.co.uk
• Experian, Consumer Help Service, PO Box 8000, Nottingham NG80 7WF or call 0870 241 6212 or log on to www.experian.co.uk.

What our panel of lenders do

1. When our lenders receive information from us, they may: -

a) Check their own records for information on: -
i. Your personal accounts
ii. and, if you have one, your financial associates' personal accounts;
iii. if you are an owner, director or partner in a small business they may also check on your business accounts.

b) Search at credit reference agencies for information on: -
i. Your personal accounts:
ii. and, if you are making a joint application now or have ever done the following they will check your financial associates' personal accounts as well:

• previously made joint applications
• have joint account(s);
• are financially linked ;

iii. very occasionally if there is insufficient information to enable them to assist you, they may also use information about other members of your family;
iv. if you are a director or partner in a small business they may also check on your business accounts;

c) Search at fraud prevention agencies for information on you and any addresses at which you have lived and on your business (if you have one)

2. What our lenders do with the information we supply to them as part of the application:

a) Information that is supplied to them will be sent to the credit reference agencies.

b) If you are making a joint application or tell us that you have a spouse or financial associate, they will: -
i) Search, link and/or record information at credit reference agencies about you both.
ii) Link any individual identified as your financial associate, in their our own records
iii) Take both your and their information into account in future applications by either or both of you.
iv) Continue this linking until the account closes, or is changed to a sole account and one of you notifies them that you are no longer linked.

So you must be sure that you have their agreement to disclose information about them.

c) If you give us false or inaccurate information and they suspect or identify fraud, they will record this and may also pass this information to fraud prevention agencies and other organisations involved in crime and fraud prevention.

3. With the information that our lenders obtain they will: -

a) Assess your application for credit and/or;
b) Check details on applications for credit and credit related or other facilities;
c) Verify your identity and the identity of your spouse, partner or other directors/ business partners and/or;
d) Undertake checks for the prevention and detection of crime or fraud and/or money laundering;
e) Manage your personal and/or business account (if you have one) with them;
f) Undertake periodic statistical analysis or testing to ensure the accuracy of existing and future products and services;
g) Any or all of these processes may be automated.

4. What our lenders do when you have an account: -

a) Where you borrow or may borrow from them, they will give details of your personal and/or business account (if you have one), including names and parties to the account and how you manage it/them to credit reference agencies.

b) If you borrow and do not repay in full and on time, they will tell credit reference agencies.

c) They may make periodic searches of their own group records and credit reference agencies to manage your account with them, including whether to continue or extend existing credit. They may also check at fraud prevention agencies to prevent or detect fraud.

d) If you have borrowed from them and do not make payments that you owe them, they will trace your whereabouts and recover payment.

How to find out more

For information about your personal data you can contact the lenders where we have passed information; the information they hold may not be the same so it is worth contacting them. They will charge you a small statutory fee. To obtain the names of the lenders, you should write to the Data Manager, Oracle Asset Finance Limited, Oracle House, Whitfield Business Park, Manse Lane, Knaresborough HG5 8BS